People love taking shortcuts in all aspects of life; computers are no exception. Shortcuts, particularly ones performed by keyboard, can save you hours of time once applied properly. We’ve rounded up some of the most common keyboard shortcuts in the past, but today we’re here to produce the ultimate guide on Windows shortcuts.
After examining how useful shortcuts can be, we’ll first look at universal shortcuts that perform the same function in pretty much every program you could use. We’ll dive into specific programs after that, and finish up with a selection of alternative tricks. Stay on board and you’ll be mastering these tricks in no time!
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Why Bother with Shortcuts?
Consider this: you probably only have one hand on your mouse (if you use a two-handed mouse, I’d love to see pictures). Keeping that other hand on the keyboard and learning some keyboard shortcuts is an excellent idea; your spare hand probably isn’t doing anything else productive! If you were writing a paper in Word and took ten seconds to save the document every five minutes by manually clicking File > Save, you’d be spending two minutes of every hour just saving! A quick tap of Control + S takes a fraction of a second and doesn’t take your hands (and mind) away from typing like using the mouse does.
To be clear, this guide is written for Windows keyboards. The keys on a keyboard shouldn’t cause any ambiguity, but just for the sake of consistency:
- All keys will appear in bold and keyboard combinations will appear in bold, italic font.
- Keyboard shortcuts that need to be pressed at the same time will use a + symbol (e.g. CTRL + S).
- Combinations that need to be pressed one after another will use a > (e.g. CTRL > T).
- As we go, I’ll be sharing various strategies for committing shortcuts to memory, including subliminally bolding letters of commands that match their shortcuts. If you don’t find these helpful, glaze over them!
- The SHIFT key is used as a “reverse” function for many key combinations. For example, SPACEwill jump down a set amount on a web page, so SHIFT + SPACE will move back up that same amount. A note will be made when this applies to a shortcut.
- Control will be abbreviated as CTRL.
- Windows Key is abbreviated as WIN.
- LEFT, RIGHT, UP, and DOWN refer to the arrow keys.
- Remember that no two keyboards are the same; some laptop keyboards may have Function (FN) keys that perform their own functions on the F1-F12 keys.
Universal Windows Shortcuts
Of course these aren’t guaranteed to hold 100% of the time, but there are some shortcuts that will be identical in almost every corner of Windows or any program you use. Most of these have been around forever, so you might be familiar with a handful already. Many of these basic shortcuts also conveniently have key combinations that match their function (such as CTRL + S for Save), making them a cinch to learn.
Most Common and Useful Shortcuts
WIN will open the Start menu on Windows 7 and 10 and allow you to start typing a search term immediately; the speed even rivals keystroke launcher Launchy if you don’t mind the basic functionality.
Probably the most ubiquitous of our study are the shortcuts that deal with text editing:
Cut, Copy, and Paste
- CTRL + X to cut highlighted text (remove it and place it on the clipboard)
- CTRL + C to copy text (place a copy of the text on the clipboard)
- CTRL + V to paste text (copy the clipboard to the cursor position)
To select everything in the current space, use CTRL + A. If you’re typing in a textbox in Chrome, for example, this shortcut will select all the text you’ve typed. If you click any old point on a page, you’ll select every element, including images and other formatting.
CTRL + Z will undo any action and is your best friend when doing any sort of work on your computer, especially tasks prone to errors such as image editing or formatting a document. Its counterpart, CTRL + Y, will redo a previously undone action. Use these two regularly and your mistakes will be vanquished in an instant!
When typing, instead of using Backspace to delete one character at a time, use CTRL + Backspace to delete entire words at once. This also works with CTRL + DEL to delete one word in front of the cursor.
Save, Open, and Print Files
CTRL + O will open a file into whatever program you’re using.
Keeping in the CTRL family, CTRL + P is the universal command to print. Many folks are striving to go paperless, but most of us need to print for work or perhaps that relative who still doesn’t have a computer. Those who print websites often should utilize tools to make printing web pages more presentable so you’re not printing a bunch of ads and other useless material. Ink is expensive!
Close Windows and Tabs
We’ll talk about using shortcuts to open programs in Windows, but you can just as easily close out of your work with a few taps. Try ALT + F4 to close any window (identical to clicking the X in the top-right corner) or CTRL + F4 to close out just the current tab. Alternatively, CTRL + W will also close your tab.
Move Between Windows, Tabs, and Monitors
How often do you find yourself switching between programs by clicking on their taskbar icons? Even if you’ve beefed up your taskbar, using ALT + TAB is faster as it lets you instantly switch between your last two opened applications.
Similarly, using CTRL + TAB inside a program will switch between all open tabs. This works in browsers and any other application with a tabbed interface (like Foxit Reader, a great alternative to Adobe Reader).
If you’re using two monitors to form an extended desktop, you might have some issues getting Windows to output your displays the way you want them. Use WIN + P to toggle between the four available modes on the fly.
Open File Explorer & System Properties
Those that perform tech support for family and friends often need information about their loved ones’ systems, such as whether their copy of Windows is 32-bit or 64-bit. Pressing WIN + PAUSE/BREAK will bring up the System Properties panel with basic information about your PC that you can share with whoever is helping you.
Minimize & Maximize Windows
You’ve read plenty about securing your computer, but none of your measures will do much good if your system is accessible to anyone who walks by! To quickly lock your computer as you stand up to walk away, use WIN + L. If you’ve ever had someone leave a goofy Facebook update for you when you’re away from your computer, you’ll appreciate this one.
Open Security Screen & Task Manager
One shortcut as old as Windows itself that most people resort to when their system freezes up is CTRL + ALT + DEL. In modern versions of Windows, this will bring up the Windows security screen that lets you change your password or log off, among other things.
Windows 8/8.1 Shortcuts
Open Charms Bar & Search
Since you can’t just tap WIN and start searching like in Windows 7, use WIN + Q to open the Search charm from anywhere. This lets you search for files, settings, and even the Web if you like.
Other important Charm items have shortcuts too: WIN + I will jump you to Settings, WIN + W lets you start searching settings (great if you need to find a buried Control Panel item).
Access System Tools
On Windows 7, this menu doesn’t exist, so WIN + X brings up the Windows Mobility Center instead. It’s still useful, especially on laptops where you change settings like screen brightness, volume, and display mode frequently.
Open Modern App Command Bar
Windows 8 Apps (we’ve collected the best Modern Apps for your convenience) have unique App Command bars that appear at the bottom of the screen – for example, the Start screen’s contains options to unpin, uninstall, or resize an app. Right-clicking or swiping up from the bottom of the screen will open these, as will WIN + Z.
Windows 10 Shortcuts
Windows 10 is coming. Microsoft’s new OS attempts to make up for the ill-received Windows 8, and as such has all-new shortcuts that weren’t around in 7 or 8. You can install the technical preview of Windows 10 and try these now for yourself, but be cautious; the unfinished product should not be your main operating system as it hasn’t been sufficiently prepared for mainstream use.
Windows 10 increases the functionality of window snapping. In addition to WIN + LEFT and WIN + RIGHT, try WIN + UP and WIN + DOWN to snap your windows side-by-side vertically. Using all four, you can now display four windows at once in a little 2 x 2 grid.
Open Task View
- WIN + TAB goes from displaying a nice visual effect (in Windows 7) to an essential new menu – the Task View. Once you tap the key combination, you’ll be able to let the buttons go and choose between open programs in your current virtual environment.
- ALT + TAB is the same as before, except you can switch between programs from any desktop.
On the subject of virtual desktops, you’ll also want to use WIN + CTRL + D to create a new virtual desktop environment, WIN + CTRL + F4 to close your active desktop (remember that ALT + F4 closes open windows, so this is the same idea), and WIN + CTRL + LEFT/RIGHT to toggle between your open desktops.
Open Settings App
Windows 10 no longer contains a Charms bar. At the time of writing this manual, WIN + C had no function. WIN + I, which previously opened the Charms bar Settings, now opens the Settings app, which is a modern Control Panel.
Navigate Command Prompt
Before you try these, the How-To Geek explains how to enable the new shortcuts: right click on the title bar of a command prompt, choose Properties, and under the Experimental tab check the box next to Enable new CTRL key shortcuts.
- Just like other places in Windows, you can now use CTRL + C to copy text, CTRL + V to paste text, and CTRL + A to select everything on the console window.
- Managing multiple lines of commands is much simpler when using SHIFT + Arrows to move the cursor and select text; up and down move one line, while left and right move one character at a time. Holding CTRL + SHIFT + Arrows will move one word at a time. Keep holding down SHIFT to select more text.
- SHIFT + HOME/END will move your cursor to the start or end of the current line, selecting all text on that line with it. Adding CTRL to this shortcut will move to the beginning or end of the entire output.
- Holding SHIFT + PAGE UP/DOWN scrolls the cursor by a whole screen, and as you might guess, also selects the text on said page.
- Using CTRL + UP/DOWN lets you scroll one line at a time (just like using the scroll bar on the right), while CTRL + PAGE UP/DOWN moves a whole page up or down.
- CTRL + M lets you enter a “marking mode” to mark text. Since you can highlight text now using SHIFT, you might not need this shortcut.
- You can finally use CTRL + F to search for text in a command prompt.
Specific Software Shortcuts
Now that we’ve seen shortcuts that work across Windows, let’s take a glance at some time-savers for the best Windows software.
Switch and Open Tabs
- CTRL + 1-8 will switch instantly to that numbered tab, just like WIN + 1-0 switches to programs on the taskbar. Also, CTRL + 9 jumps to the last tab even if you have way too many tabs open.
- CTRL + T will open a new tab; in combination with powerful browser omniboxes, you can instantly start typing a search term after using this shortcut.
- If you need to re-open a tab you just closed (this probably happens on a daily basis), CTRL + SHIFT + T makes it reappear in a flash.
When you want to open a link but don’t want it to take over your current page, CTRL + Left Click it to open it in a new tab. You can also Middle Click the link for the same result. CTRL + SHIFT + Left Clickwill do the same as the above, but you’ll be brought to the new tab instead of it being left for later.
Go Back and Forth, Refresh, and Stop Loading
Having taken the time to set up an awesome homepage, you’ll want to visit it whenever you can. ALT + HOME will bring you back where the heart is.
Zoom In or Out
Address Bar Shortcuts
CTRL + L instantly focuses the cursor on the address bar so you can paste in a URL or search for a term. Once in the address bar, CTRL + ENTER will add “www.” before your text and “.com” to the end of it. So instead of manually entering “www.makeuseof.com”, you can just type “makeuseof” CTRL + ENTER and your browser will fill in the boring parts.
We’ve written at length in the past on shortcuts for specific programs, so I won’t be redundant here. If you’re looking to get around faster in your favorite software, these articles will put you well on your way.
- Evernote is a fantastic note-taking utility, and when you’re knee-deep in notes and lists you’ll want to be able to find your way around. Shortcuts for Evernote ensure you stay in charge of your stuff.
- iTunes: Spotify may be taking over iTunes, but that doesn’t mean it’s gone just yet. iTunes is full of shortcuts, so managing your digital music is easier than ever.
- Spotify: We’ve told you that you might be using Spotify wrong; hopefully one of those ways isn’t ignoring keyboard shortcuts! Make good use of Spotify shortcuts and you’ll be an expert in no time.
- Gmail: We’ve written a power user guide to Gmail, but anyone using Google’s mail service can benefit from picking up a few Gmail shortcuts.
- Facebook: Though many people might not take advantage, you can customize Facebook with browser add-ons. Facebook’s keyboard shortcuts allow you to quickly jump to your own page or send a new message and are underutilized, as well.
Type Special Characters
Special characters (such as ¡ or ®) are necessary to type sometimes, but it’s annoying to copy them from the Web every time you need one. If you don’t want to use a website like copypastecharacterto do the job quickly, using ALT and the numeric key pad lets you punch these in at any time.
Make Your Own Shortcuts
If you’re not satisfied with the variety of hotkeys available to you, it’s time to make your own shortcuts. Since they’re user-created, they’re incredibly versatile – you can use them to just open a few of your favorite programs, or make in-depth shortcuts that perform a string of functions for you. Here’s a basic overview of what you can do.
Launch a Program with a Shortcut
Go-to programs that you use all the time shouldn’t be more than a few taps away. To make a custom shortcut, first find the program you want to use and create a shortcut icon for it. Place the shortcut anywhere, then right-click it. Choose Properties and in the Shortcut Properties box, type your combination into the Shortcut button.
Get Some Help from Another Program
For anything beyond opening a few programs, you’ll want to utilize powerful third-party tools to make some shortcuts. Since we’ve covered this topic in the past, I’ll refer you to our existing resources if you wish to give it a shot: the powerful AutoHotKey combined with ac’tivAid lets you do nearly whatever you want with automation; novices should try out the less intimidating HotkeyPwhich doesn’t involve any AutoHotKey code.
When Shortcuts Go Bad
As amazing as keyboard shortcuts are, sometimes you activate a key combination by mistake, leading to all sorts of wacky things. Let’s see some of the common culprits and find out how to actually take advantage of what they do!
- CTRL + ALT + Arrow Keys will flip your display to 0, 90, 180, or 270 degrees. Unless you have a tablet PC you probably won’t ever want your display shifted, so use CTRL + ALT + UP to get it right-side up again. If you’re the mischievous type, this function make a great PC practical joketo play on your friends.
- By pressing SHIFT five times in a row, you’ll hear a beep and see a message telling you about Sticky Keys. This Windows accessibility function allows people who have trouble pressing two keys at once to use their keyboard – for example, to press CTRL + ALT + DEL with Sticky Keys enabled, you could tap CTRL, then ALT, and then DEL, one at a time.
There are Shortcuts in Life
Hopefully you made it through our massive list of Windows shortcuts! Although we compiled a ton of them, there could be even more that aren’t as universally useful. As Windows adds features in future versions, we’re likely to get an even larger library than we currently have.
Remember that you’re not expected to remember or even use all the shortcuts presented here! Pick out the ones that you’d use most in a regular day, and work them into your routine. They’re designed to help you, and I’ll bet if you haven’t been using many shortcuts until now, you’re going to be very pleased with your increased productivity! If it helps you, make up your own mnemonics to get them into your head even faster.
What are your most-used Windows keyboard shortcuts? Did you learn any new useful hotkeys here? Leave a comment (there’s no shortcut for doing so!) and let me know what you think of the list!
Image Credits: Hands typing Via Shutterstock, Windows Keyboard and Finger pressing the keyboard viaShutterstock, Damian_Yerrick/Wikimedia